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EFFECTIVE MEETINGS WORKSHOP
   
iNTRODUCTION :
 
“Meetings dominate life in all businesses. According to survey done, 37% of employee time is spent in meetings.”
- National Statistics Council, USA

Meeting is a key tool in the successful management of business activities. It plays a very important part in the affairs of most businesses and most managers have to plan and chair meetings. However, unless a meeting is carefully planned and effectively run, it is unlikely to achieve its objectives and it will waste hours of time and efforts. This practical and interactive two-days workshop emphasize the principles and best practices of effective meetings that will encourage participants to prepare, manage and control their own business meetings to get the desired results.

This workshop gives participants the combination of a clear process and a series of tools and techniques for leading and participating in productive meetings that they can use immediately. It will help to turn the group’s new understanding into a shared commitment and they will leave not only with a plan but also with a determination to take control of the meetings they lead and to improve the meetings they attend.

COURSE OBJECTIVES:

At the end of the workshop, participants will be able to:

  • Describe the purpose, benefits and method of effective meetings
  • Experiment leading/participating in a productive meeting.
  • Use the strategies for both leading and attending more productive meetings
  • Use various checklists and techniques for effective meetings
  • Identify areas for improvement in their own meetings
  • Develop action plans for improvements

COURSE METHODOLOGY:

To maximum learning impact and retention, this workshop uses the following methods:

  • Workshop style - - where participants are practicing it hands-on
  • Exercises and Role-play
  • Lectures & Small Group discussions.
 
 
 
course contents:


Introduction:

  • Why Meetings?
  • Problems with existing meetings
  • Effective meeting mode

Purpose of Meeting

  • Types of Meetings.
  • Who should attend the meeting?
  • Ground rules—their purpose and how to use them

Roles and Responsibilites

  • Facilitator, Timekeeper, Recorder, Gatekeeper.
  • Responsibility Checklist: Before/During/After Meeting

Exercise 1:

  • Purpose: to provide actual experience in conducting a meeting; evaluating the meeting & propose suggestions for improvement.
  • Team report out.

Establishing Agenda

  • A fitting agenda: Planning it & making it informative
  • Rules for creating agendas
  • Sample agenda

Exercise 2:

  • Purpose: To provide experience in building an agenda for an actual meeting in the workplace.
  • Team report out.

Meeting Process & Group Memory

  • Process Meeting process
  • Mission Meeting process
  • Group memory
  • Facilitation & active participation
  • Keeping the meeting on schedule and agenda focused—avoiding digressions

Communicating Results

  • Reviewing and reinforcing key points and decisions
  • ARs, Owner, Dateline
  • Guidelines in publishing Minutes & Follow-up

Exercise 3:

  • Purpose 1 : To provide another experience in conducting a meeting bearing in mind earlier lessons from Exercise 1 & 2.
  • Purpose 2: To get ideas from the group to improve meetings in the workplace
  • Team report out.

Action Plans & Workshop Evaluation:

  • Action plans for individual & management
  • Workshop evaluation
  • Wrap up session.
who should attend:
  • This course is for those people who often lead and participate in meetings in their job.
    - Managers, Section Heads, Executives, Project Team Leaders, Engineers and Supervisors
 
administrative details :
Duration : 2 days
Time : 9.00am - 5.00pm
Venue : In-house or public program
Language medium : English
 
 
Trainer :
Nelson Kok (please click here to see trainer's profile)
 
 
 
 
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